PHASE 1: District Key Leaders | October 15 – 31

District Key Leaders will enrol from October 15 through October 31. District Key Leaders must enrol by October 31 to allow for Phase 2 Leader Enrolment to open within their District.

PHASE 2A: Club Registrars & Club Head (A) Leaders | November 1 – 30

*New this year: Club (A) Leaders will be included in this registration window. November 1, the system will open to Club Registrars and Club A Leaders who must enrol before November 30 to allow for Phase 3 Leader & Member Enrolment to open within their Club.

PHASE 2B: Clubs | November 15 – 30

Club Registrars will be responsible for completing their ‘Club Enrolment Forms’ which will become available to them within their Leader Portal once their Leader Enrolment has been fully approved. This form must be completed to allow for the General Leader & Member Enrolment within their Club to open.

If you have any questions about the Club Enrolment Form, please contact Erica Milman at resources@4hbc.ca

PHASE 3A: Club Assistant (B), Project (C), Program (D), District Resource Leaders | December 1 – January 31

From December 1 through January 30, registration will open to:

• Club Assistant (B) Leaders

• Club Project (C)Leaders

• Club Program (D) Leaders

• District Resource Leaders

PHASE 3B: Members: December 1 – January 31

From December 1 through January 31, registration will open to:

• Renewing Club Members

• New Club Members

REMINDER: Members who are NEW to 4-H may enrol at anytime during the year.

*Members must enrol with enough time left in the year to complete the length of their selected project before their Clubs Achievement Day (i.e. A Cloverbud must enrol a minimum of 180 days before their Clubs Achievement Day as per the Cloverbud Project Regulations)

PHASE 3C: Screened Volunteers & New Clubs | December 1–January 31

From December 1 through January 31, registration will open to Screened Volunteers.

REMINDER: Screened Volunteers may enrol at anytime during the year.

*Clubs may have specific timelines within which they accept Screened Volunteer applications.

We are unable to fully approve a renewing 2027 Leader or Screened Volunteer application within our system if the Criminal Record Check we have on file for you expires within 90 days of your application date. If your CRC was submitted to us during 2023 or 2024, a new CRC application may need to be submitted to allow for your enrolment application to be fully approved. If your CRC is due to expire at any point during 2027, a new CRC application will need to be completed prior to expiration in order to continue working with Youth as a Leader or Screened Volunteer.

CRC’s on file with 4-H BC expire 3 years past the date of issue as per the 4-H Canada Youth Safety Policy. Please submit a new CRC application prior to the 2027 enrolment season to help expedite your enrolment approval at https://justice.gov.bc.ca/screening/crrpa/org-access using access code TKQBNP6P6M

DescripThe 4-H Canada Youth Safety Policy requires Trained Leaders to complete a Youth Safety Refresher Course every three years. If your CRC must be renewed, your Youth Safety Refresher Training likely needs to be completed as well. You can find the access link to this course here: Leader Training — 4-H British Columbia

A District Representative will be responsible for enrolling their District AFTER the District’s AGM.

A Regional Representative will be responsible for enrolling their Region AFTER the Region’s AGM.

NEW for 2027: District Council & Regional Council Registration Forms have been migrated from paper to an electronic form. This form will be available at www.4hbc.ca/leader-enrollment starting November 1, 2026. Paper versions of District & Regional Registration Forms will no longer be accepted by the Provincial Office.

Enrolment Opens: November 15, 2026 to January 31st, 2027. Only after the Club Registrars Leader Application has been fully approved.

Club Registrars will be responsible for enrolling their Club, and the form will become available to them within their Leader Portal once their 2027 Leader Application has been fully approved.

NEW for 2027: This form has been expanded to allow for the Provincial Office to gather additional information about your club which will allow for better District, Regional, and Provincial support. Please do your best to provide as much information about your Club as possible.

Starting a 4-H Club is easy!

New Club Applications will begin being accepted Dec 1, 2026, using the application form available at www.4hbc.ca/leader-enrollment.

New 4-H BC Clubs must have 2 Approved Leaders in place BEFORE applying to open a New Club.

Please Note: Interested individuals may apply to become a 4-H BC Leader as early as Nov 1, 2026, and must reach out to Shauna-Lee Hildred to obtain instructions on how to apply as a leader.